Request for Proposals - Audio/Visual Design-Build in the All-Purpose Meeting Room and the Bailey Public Library

The Town of Winthrop is seeking a Vendor that can both design and install a system that improves the audio/visual experience for both in-person participants and for remote audience members attending meetings and events in the Town Office’s All-Purpose Room, where the Town Council regularly meets, and in the Bailey Public Library. Selected Vendor will:

1. Assess the All-Purpose Meeting Room in the Town Office, and the event and meeting spaces in the Bailey Public Library and design an audio/visual system tailored to each space that yields a high-quality experience for participants and for audience members, whether in-person or remote.
2. Provide and install the equipment necessary to realize the design.
3. Provide a maintenance schedule and the actual maintenance for the new equipment.

Responses will be evaluated based on the Vendor’s experience in successfully installing other such systems for public entities, on the viewing and presenting experience the system will yield, on the system’s ease of use, and on cost.

PROPOSAL SUBMISSION - DEADLINE:  4:00PM MONDAY, FEB. 12, 2024 - Proposals will be publicly opened immediately after the submission deadline.

1. Firms must deliver two (2) copies of the proposal to the address below by the indicated deadline.

Winthrop Town Office - ATTN: Deb Nichols
17 Highland Ave.
Winthrop, ME 04364

1. Each response shall be submitted in a sealed envelope clearly marked with the Vendor’s name and “A/V DESIGN-BUILD” on the outside. Electronic format of proposals will not be accepted.

The complete RFP is available at the Town Office and attached below.